Message Determination for Purchase Order

 

Message determination is SAP is based on condition technique.

There are lot of scenarios and a lot of ways by which message determination can be configured.

The main elements of message determination are

1. Condition tables

2. Access Sequence

3. Message Types

4. Message Schema.

5. Condition Records

 

References :

http://help.sap.com/saphelp_47x200/helpdata/en/c8/198afa43b111d1896f0000e8322d00/frameset.htm

http://scn.sap.com/thread/786632

 

Step  by Step Procedure

1. Create new condition table and configure for message determination . (Request For Access)

This document explains with screen shots how to

• create a new condition table
• Add condition table to access sequence
• Condition records with new condition table.

Defaults for Mvt Types

 

Default GL accounts and cost centers can be set for movement types for offsetting entries (expenses).

The cost center / GL account  can be derived from the GL account entered or defaulted during goods movement.

 

Scenarios.

1. Default GL account for MVT Type

2. Default Cost Center for Mvt Type

3. Default GL account and Cost Center for Mvt Types

 

Step by Step Procedure.

How to Set up Defaults for Mvt types : (Request for Access)

Block Materials for Procurement

 

Material Block in all Plants : Material Master – Basic Data

 

 

Plant Specific Blocking : Material Master  Purchasing View for Plant

PR Release Strategy–Work Flow

 

Step by Step Procedure PR Release Workflow – Item Level

1. Create release strategy in SPRO .

2. Set up work flow indicator for Release codes and work flow.

SPRO –> MM –>Purchasing –>PR->Release Procedure->Setup procedure with classification

3. Activate Workflow Template : WS00000038

4. Make Work flow as generic.

 

Reference Materials

http://help.sap.com/saphelp_46c/helpdata/en/33/4c9a34272a5f2ee10000009b38f83b/frameset.htm

 

Configuration Guide.

1. Activate PR release work flow at item level. (Please submit Document Access Request)

MR11–GRIR Clearing

 

Use:

Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.

• If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.
• If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.
• You can also clear differences for delivery costs.

If no more goods or invoices are to be received, you must clear the balance manually.

 

Reference Documents:

http://wiki.sdn.sap.com/wiki/display/Snippets/MR11

http://scn.sap.com/community/erp/logistics-mm/blog/2012/03/08/impact-of-mr11-execution

http://help.sap.com/saphelp_46c/helpdata/en/43/34d338bd0a11d38aec0000e83234f3/frameset.htm

Create PO with reference to PR only

Issue

PO is created without PR even after PR is made mandatory in PO field selection.

Reference Documents :

1. SAP Note : 664424 : Requisition number not mandatory in ME21N

Conclusion :

To make Purchase Requisition mandatory for creating PO’s
1. Maintain Parameter as mentioned in the above note.
2. Add PR check in PO User Exit.

Maintain Default Scope of List and Selection Parameters for Transactions

 

How to maintain default scope of list (ALV , RAHM) to each transaction ?

Solution:

SPRO -> Materials Management -> Purchasing ->Reporting -> Maintain Purchasing List -> Scope of List / Selection Parameter -> Define Default

Reject Contract Release using ME35K

 

How to reject contract using ME35K ?

1. There is no standard functionality for rejecting Contracts like PO and PR.

Reference :

http://scn.sap.com/thread/973609

Creating SAP Area Menu

SAP Role Menu is a functionality to maintain roles specific to business functions.

Users can use T-code : S000 to view SAP standard menu

Reference Links

http://scn.sap.com/thread/570471

http://help.sap.com/saphelp_46c/helpdata/EN/00/783b377bfdcf61e10000009b38f936/frameset.htm

Reference Documents: (Request for Access)

Guide for setting up Role menu

https://docs.google.com/open?id=0B9ndtf95tEzAaFkzOTBXSWJDMGc

https://docs.google.com/open?id=0B9ndtf95tEzAZkdPMVV5NmFhZ0k